Regimental Association of the Prince of Wales's Leinster Regiment (Royal Canadians)

Proposals for the Bye Laws Go Back

1. Location

   The location and principle correspondence address for the Association shall be the address of the Honorary Secretary as published from time to time in the Association’s publicity. Secondary addresses shall be published from time to time in accordance with the agreement of the Officers to meet the needs of specific purposes.

2. Members’ Register

   A members’ register is to be maintained by a nominated person in accordance with the provisions of the Data Protection Act

3. Subscriptions

   1. A subscription fee of a value set from time to time by the Committee is payable by all members on an annual basis.
   2. Subscriptions fall due on the 1^st day of January of the calendar year.
   3. Members joining during the last three months of a calendar year shall be entitled to a 40% reduction of the subscription fee for that year.
4. 4) Officers
   1. The Association shall have Officers responsible for the governance and these shall be as a minimum
      1. The Honorary Secretary
      2. The Treasurer
      3. The Chairman
      4. A Vice Chairman (there may be more than one Vice Chairman)
   2. The Society Officers shall be
      1. appointed following a show of hands at the Annual General Meeting;
      2. appointed for a period of two years;
      3. voluntary and unpaid.
5. Members’ Representative Committee
   1. The Association shall have a members’ representative committee that is responsible for managing the operation of the Association for the benefit of its members and in accordance with the laws of England & Wales.
   2. Membership of the committee is on a voluntary unpaid basis.
   3. Appointment to the committee is by election following a show of hands at the Annual General Meeting of the Society.
   4. Appointment is for a period of two years.
   5. There shall be no maximum number of committee members.
   6. The Officers of the Association shall be committee members.
   7. A quorum of the committee shall be one third of the committee members plus one.
   8. In the absence of the Chairman the Vice-Chairman will take the chair.
   9. In the absence of both the Chairman and the Vice-Chairman, and provided a quorum is present, the members of the committee present may elect a chair for the meeting.

1. Nominated Officers shall have signatory authority for the signing of cheques
2. A minimum of three officers shall be nominated that must include the Treasurer, The Secretary and the Chairman.
3. Any two nominated signatures shall be required for the approval and signing of cheques.
4. Where a payment is to be made in cash, the approval must be confirmed by at least one other Officer.

1. Committee members may claim reimbursement of expenditure incurred in the performance of their duties as committee members.
2. Claims for the reimbursement of expenses should be made to the Treasurer.

1. In furtherance of the Association’s Object (3) (c) meetings & events may be held from time to time and at venues as the committee decide.
2. A Register of Attendance shall be maintained at meetings to ensure the voting entitlement of attendees.
3. The costs associated with General Meetings shall be charged to the Association, the costs of all other meetings and events shall be met by the attendees at an individual rate to be determined by the Committee.

1. In furtherance of the Association’s Object (3) (a) the Association will publish a Journal "The 40/10" at a frequency to be determined by the Committee and noted in the minutes, the cost being met in compliance with bye-law (6f)
2. Every paid up member shall be entitled to receive a printed copy of the 40/10 mailed to their registered address.

1. These bye laws may, from time to time, be amended by the Officers in accordance with Article 12 of the Articles of Association.

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Last modified: 18-Aug-2009