Regimental Association of the Prince of Wales's Leinster Regiment (Royal Canadians)

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proposals for the ARTICLES AND RULES OF THE ASSOCIATION Go Back

  1. MEMBERS

    1. Annual membership is open to other individuals who pay the appropriate subscription fee and who

    2. agree to abide by and support the Objects of the Association;

    3. apply to the Association in the form required by the Officers; and are approved by the Officers;

    4. the Officers may only refuse an application for membership if, when acting reasonably and properly, they consider it to be in the best interests of the Association to refuse the application;

    5. the Officers must inform the applicant in writing of the reasons for the refusal within twenty-one days of the decision;

    6. the Officers must consider any written representations the applicant may make about the decision; the Officers' decision following any written representations must be notified to the applicant in writing but shall be final;

    7. Membership is not transferable to anyone else.

  2. CLASSES OF MEMBERSHIP

    1. The Officers may establish classes of membership with different rights and obligations and shall record the rights and obligations in the register of members.

  3. TERMINATION OF MEMBERSHIP

    1. Membership is terminated if:

      1. the member dies;

      2. the member resigns by written notice to the Association unless, after the resignation, there would be less than two members;

      3. any sum due from the member to the Association is not paid in full within five months of it falling due;

      4. The member is removed from membership by a resolution of the Officers that it is in the best interests of the Association that his or her membership is terminated. A resolution to remove a member from membership may only be passed if:

        1. the member has been given at least twenty-one days' notice in writing of the meeting of the Officers at which the resolution will be proposed and the reasons why it is to be proposed;

        2. The member or, at the option of the member, the member's representative (who need not be a member of the Association) has been allowed to make representations to the meeting.

  4. GENERAL MEETINGS

    1. The Association must hold its first annual general meeting within eighteen months after the date of its formation.

    2. An annual general meeting must be held in each subsequent year and not more than fifteen months may elapse between successive annual general meetings.

    3. All general meetings other than annual general meetings shall be called ordinary general meetings.

    4. The Officers may call an ordinary general meeting at any time.

  5. NOTICE OF GENERAL MEETINGS

    1. The date of General Meetings shall be published on the Association web site.

    2. The minimum periods of notice required to hold a general meeting of the Association are:

      1. twenty-one clear days for an annual general meeting or an extraordinary general meeting called for the passing of a special resolution;

      2. seven clear days for all other ordinary general meetings.

    3. A general meeting may be called by shorter notice if it is so agreed:

    4. in the case of an annual general meeting, by all the members of the elected committee;

    5. in the case of an extraordinary general meeting, by a majority of the elected committee.

    6. The notice must specify the date time and place of the meeting and the general nature of the business to be transacted. If the meeting is to be an annual general meeting, the notice must say so.

    7. The notice must be given to all the members and to the Officers. Publication of the date of General Meetings on the Association web site in accordance with condition 5a and 5b shall be considered as satisfying this requirement.

    8. The proceedings at a meeting shall not be invalidated because a person who was entitled to receive notice of the meeting did not receive it because of an accidental omission by the Association.

  6. PROCEEDINGS AT GENERAL MEETINGS

    1. No business shall be transacted at any general meeting unless a quorum is present.

    2.  A quorum is:

      1. Twelve members entitled to vote upon the business to be conducted at the meeting.

    3. If a quorum is not present within half an hour from the time appointed for the meeting; or during a meeting a quorum ceases to be present, the meeting shall be adjourned for 30 minutes.

    4. If no quorum is present at the reconvened meeting with fifteen minutes of the time specified for the start of the meeting the members present at that time shall constitute the quorum for that meeting.

    5. General meetings shall be chaired by the person who has been appointed to chair meetings of the Officers.

    6. If there is no such person or he or she is not present within fifteen minutes of the time appointed for the meeting an Officer nominated by the Officers shall chair the meeting.

    7. If there is only one Officer present and willing to act, he or she shall chair the meeting.

    8. If no Officer is present and willing to chair the meeting within fifteen minutes after the time appointed for holding it, the members present and who are entitled to vote must choose one of their number to chair the meeting.

    9. Any vote at a meeting shall be decided by a show of hands unless before, or on the declaration of the result a poll is requested:

      1. by the person chairing the meeting; or

      2. by at least two members having the right to vote at the meeting.

    10. The declaration by the person who is chairing the meeting of the result of a vote shall be conclusive unless a poll is demanded.

    11. The result of the vote must be recorded in the minutes of the Association but the number or proportion of votes cast need not be recorded.

    12. If there is an equality of votes, whether on a show of hands or on a poll, the person who is chairing the meeting shall have a casting vote in addition to any other vote he or she may have.

  7. VOTES OF MEMBERS

    1. Subject to Articles 6 i) and the next paragraph, every member, whether an individual or an organisation shall have one vote.

    2.  No member shall be entitled to vote at any general meeting or at any adjourned meeting if he or she owes any money to the Association

    3. Any organisation that is a member of the Association may nominate any person to act as its representative at any meeting of the Association. The organisation must give written notice to the Association of the name of its representative. The nominee shall not be entitled to represent the organisation at any meeting unless the notice has been received by the Association. The nominee may continue to represent the organisation until written notice to the contrary is received by the Association.

  8. COMMITTEE OFFICERS

    1. An Officer must be a natural person aged 18 years or older.

    2. Officers shall be elected at the AGM for a period of two years except in the first year of introduction of these rules when, to comply with rule 8c, fifty percent of the Officers shall be elected for one year

    3. Fifty percent of the Officers shall stand down every alternate year on a rotational basis.

    4. Retiring Officers may put themselves forward for re-election.

    5. The number of Officers shall be not less than two but and shall not be subject to any maximum.

    6. The Officers may appoint (co-opt) a person who is willing to act to be an Officer provided that the co-opted persons stands for election at the next AGM.

  9. POWERS OF COMMITTEE OFFICERS

    1. The Officers shall manage the business of the Association and may exercise all the powers of the Association unless they are subject to any restrictions imposed by these rules or any special resolution.

    2. No alteration of these rules or any special resolution shall have retrospective effect to invalidate any prior act of the Officers.

    3. Any meeting of Officers at which a quorum is present at the time the relevant decision is made may exercise all the powers exercisable by the Officers.

    4. A Quorum of the Committee shall number three elected Officers unless the total number of serving Officers is below three, in which case two Officers shall be the Quorum.

  10. MINUTES

    1. The Officers must keep minutes of all: 

      1. appointments of the Officers;

      2. proceedings at meetings of the Association;

      3. meetings of the Officers and committees of Officers including:

        1. the names of the Officers present at the meeting;

      4. he decisions made at the meetings; and

      5.  where appropriate the reasons for the decisions.

  11. ACCOUNTS

    1. The financial shall commence on the 1st of January and close on the 31st January.

    2. The Officers must prepare for each financial year accounts. The accounts must be prepared to show a true and fair view and follow accounting standards and recommended practice.

    3. The Accounts shall be presented at the Annual General Meeting.

  12. BYELAWS

    1. The Officers may from time to time make such reasonable and proper bye laws as they may deem necessary or expedient for the proper conduct and management of the Association.

    2. The bye laws shall be binding on all members of the Association. No bye law shall be inconsistent with, or shall affect or repeal anything contained in the memorandum or these rules or the Objects of the Association.

    We, 　the 　persons 　whose 　names 　and 　addresses 　are 　written 　below, 　propose 　that 　the 　Constitution 　of 　The 　Prince 　of 　Wales’s 　Leinster 　Regiment 　(Royal 　Canadians) 　Regimental 　Association 　is 　replaced 　with 　the 　Memorandum 　of 　Association 　and 　these 　Articles 　of 　the 　Association 　

      (Names and addresses of officers)

     

     

     

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Last modified: 18-Aug-2009